Executive assistant for Partners (m/f)

Zagreb, Croatia

Main responsibilities:

  • Manage extensive diary management, i.e. be highly proactive in managing the diary; actively prioritize and reshuffle commitments as necessary; look ahead, anticipate issues and conflicts and suggest ways to resolve them
  • Organize/coordinate client meetings/calls/events 
  • Handle calls efficiently and professionally; build and maintain strong personal relationships with client executive assistants and other support staff
  • Plan and manage travel arrangements and itineraries, be creative in finding and suggesting options that will minimize wear and tear
  • Monitor emails and respond as appropriate
  • Proactively screen and deal with voicemail and other correspondence
  • Ensure running of all expense & timesheet reports, medical claims and accounts administration
  • Be administratively responsible for filing, maintenance of records, stationery supplies etc.
  • Maintain a well-structured electronic file of all key client and internal documents
  • Effectively liaise with clients, teams and other contacts
  • Work collaboratively with other executive assistants to ensure back-up coverage
  • Work on ad- hoc projects dependent on Partner needs

 Skills and experience:

  • University degree in the field of humanities or social sciences
  • 1 - 5 years’ experience in the same or similar job 
  • Excellent knowledge of oral and written English
  • Excellent organizational, interpersonal, communication skills, attention to detail
  • Excellent team skills, pro-active self-starter with an approachable "can do" customer service attitude
  • Excellent knowledge of Windows and Outlook applications
  • Ad hoc office tasks support
  • Professional maintaining the highest level of confidentiality and discretion  

We offer:

  • Competitive compensation and benefits package
  • Direct contract for a longer period for our client
  • Challenging projects in a dynamic and collaborative team
  • Great career advancement opportunities 

If you are interested in this position, please send your Curriculum Vitae to us via the APPLICATION LINK.

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