Team Assistant (m/f)

Zagreb, Croatia


Team Assistant (m/f)


Main responsibilities:

  • Manage extensive diary management, i.e. be highly proactive in managing the diary; actively prioritize and reshuffle commitments as necessary; look ahead, anticipate issues and conflicts and suggest ways to resolve them
  • Organize/coordinate client meetings/calls/events 
  • Handle calls efficiently and professionally; build and maintain strong personal relationships with client executive assistants and other support staff
  • Plan and manage travel arrangements and itineraries, be creative in finding and suggesting options that will minimize wear and tear
  • Monitor emails and respond as appropriate
  • Proactively screen and deal with voicemail and other correspondence
  • Ensure running of all expense & timesheet reports, medical claims and accounts administration
  • Be administratively responsible for filing, maintenance of records, stationery supplies etc.
  • Maintain a well-structured electronic file of all key client and internal documents
  • Effectively liaise with clients, teams and other contacts
  • Work collaboratively with other executive assistants to ensure back-up coverage
  • Work on ad- hoc projects dependent on Partner needs
  • Manage reception and other office duties

 

Skills and experience:

  • University degree in the field of humanities or social sciences
  • 1 years’ experience in the same or similar job 
  • Excellent knowledge of oral and written English
  • Excellent organizational, interpersonal, communication skills, attention to detail
  • Excellent team skills, pro-active self-starter with an approachable "can do" customer service attitude
  • Excellent knowledge of Windows and Outlook applications
  • Ad hoc office tasks support
  • Professional maintaining the highest level of confidentiality and discretion  

We offer:

  • Competitive compensation and benefits package
  • Contract for a longer period for our client
  • Challenging projects in a dynamic and collaborative team
  • Great career advancement opportunities 

If you are interested in this position, please send your Curriculum Vitae in English and Croatian to us before the 15th of February via the APPLICATION LINK.

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